The money side of the visit
Check coverage before the patient arrives, collect what they owe by card or ACH, and watch charges and collections add up. Eligibility, payments, and fee schedules, in the same place the visit happened.
See the Billing Module
An eligibility check reading back the plan's copay, deductible and coinsurance, a good-faith estimate beside the patient ledger, and a copay prefilled from the 271 at the desk. Filmed in the live app on a synthetic patient in a demo environment with a simulated payer response; no payment was taken.
Coverage, checked before the visit
Run a real 270 eligibility request and read the 271 back in plain terms: active plan, copay, deductible, coinsurance, and out-of-pocket. Every check is saved on the patient, so the front desk knows what to collect before the visit starts.
- Real-time 270/271 eligibility through the clearinghouse
- Copay, deductible, coinsurance, and out-of-pocket from the 271
- Checks saved per patient with an audited verification log
- Export the eligibility log to PDF or CSV
Collect at the desk, card or ACH
Take a payment on a card or bank account without leaving the chart. A good-faith responsibility estimate, built from your fee schedule and the patient's benefits, tells them what they owe, and every payment is recorded against the visit with its category, copay included.
- Card and ACH payments through a PCI-compliant processor
- Patient-responsibility estimate from allowed amounts and benefits
- Copay prefilled from the latest 271 when taking a payment
- Per-patient ledger of charges and payments
See what you actually collected
Every settled payment lands in one place: card and ACH collections over the period, a running count of what cleared, and each transaction with its method and reference. Pull a collections report to reconcile against your payouts, with no patient details attached.
- Collected total and successful-payment count for the period
- Recent transactions with method, amount, and reference
- Collections report as PDF or CSV for payout reconciliation
- Take a payment on any balance from the same screen
Questions worth an answer
Can I check coverage before the patient arrives?
Yes. Whadata runs a real 270 eligibility request and reads the 271 back in plain terms: active plan, copay, deductible, coinsurance, and out-of-pocket. Every check is saved on the patient, so the front desk knows what to collect before the visit starts.
How do patients pay?
By card or bank account, without leaving the chart. A good-faith responsibility estimate, built from your fee schedule and the patient's benefits, tells them what they owe, and every payment is recorded against the visit with its category, copay included.
What are the payment processing fees?
2.9% plus 30 cents per transaction, which is a straight passthrough from the processor. Whadata takes none of it, and we never bill a percentage of your collections.
Can I reconcile against my payouts?
Yes. Every settled payment lands in one place with card and ACH collections over the period, a running count of what cleared, and each transaction with its method and reference. The collections report carries no patient details.
What gets billed
Eligibility, payment, and collections run against the visits the rest of the platform produced.
Go deeper
Terms this module works with
- Electronic Remittance Advice (ERA (835)): The electronic explanation of payment a payer returns (X12 835), used to auto-post payments to the ledger.
Next steps
- Compare Whadata to your current EHR: Side by side with six platforms on scope, pricing, and AI.
- Pricing: every module for one posted rate per provider.
- Glossary: the EHR, practice management and revenue cycle terms behind the platform.
Get paid without the busywork
Eligibility before the visit, payment at the desk, and collections you can actually see.